Computing

Calendaring

Calendaring at NCEAS is hosted by Google Calendar, via the NCEAS G Suite for Education service.

Quick Summary of Features

• Sharing of calendars and events

• Invites

• Resource reservation

• Gmail integration

• Google Hangouts videoconferencing integration

HowTo

• Getting Started with Google Calendar

Sharing of calendars and events

• Entire calendars can be shared with other users with read-only or read-write permissions

• Calendars can be made public

• Single calendar events can be shared with other users with read-only or read-write permissions

Invites

• People can be invited to calendar events. The Invitee can view who has accepted and declined the invite

Resource Reservation

• Items, such as conference rooms, projectors, or videoconferencing accounts, can be made into resources

• Resources can be reserved on a first-come bases, by everyone or by specific users

• Resources are not allowed to be double-booked, and booked times will not appear to people trying to reserve the resource

Gmail Integration

• Dates and times in emails will be underlined with a dotted line. These can be clicked, and a calendar event can be added without leaving Gmail

• Events created from Gmail will have a link back to the original email from the calendar event

Google Hangouts Videoconferencing Integration

• Creating an event in Google Calendar will present the option to create a video call at the scheduled time

• Video calls created through Google Calendar will have a maximum of 15 users with video enabled (this is 9 more video users than GoToMeeting or WebEx)

• Meetings have a customizable URL when created through Google Calendar